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Employment programmes with documentation that shows what works.
Case notes and interim reports often eat into meeting time, and what worked in one programme is hard to find again in the next. We can set up TRACTION so the documentation for your employment programmes is written as the work happens, and you get an overall picture across programmes.
Recorded as it happens
You know this
- Case notes and interim reports written from memory after the meetings
- Reporting that meets the requirement but rarely helps the next decision
- Lessons from one programme that are hard to find in the next
- Management asking for impact while the figures show activity
What you get
- A daily log and recording on the phone while the programme takes place
- A draft interim report in your own template, approved by a staff member
- Source and date on every entry, so what worked can be found again
- An overall picture across programmes, with impact next to activity
What works
How it works
From observation to approved report
- Recording. The daily log is filled in on the phone, close to what happens.
- Speech to text. What needs to be written in words can be spoken and corrected afterwards.
- Draft with source. AI suggests entries, and each entry shows what it is based on.
- Approval and report. The professional approves, and the report is generated in the municipality's template.
The templates in TRACTION are built around your workflow, with your fields and terminology. The details are on the TRACTION page.
The overall picture
From the single report to the whole programme
When daily logs and observations are structured data the same day, progress can be followed week by week in each programme. The job consultant gets the agenda for the follow-up meeting, and you can see attendance, hours and progress next to the activity.
The same basis can be used for:
- Work trials and work placements
- Mentoring and stress coaching
- Resource programmes and support contact programmes
- Action plans and social services interventions
- Interim reports and final evaluations for the job centre and municipality
Responsibility and trust
Roles from recording to decision
The staff member records, the professional approves, and the municipality makes the decisions about the citizen's programme. Data is processed in the EU, and all changes are logged.
Questions and answers
What does the municipality receive?
The municipality receives the plan, interim reports and final evaluation in the template it uses today, with attendance, hours and breaks calculated. The reports can be downloaded as Word files, and name and personal ID number (CPR) are only added at export. Every entry can be traced back to the day and the note it is based on.
When is the interim report ready?
Because the programme is recorded as it happens, the basis is ready when the interim report is due. The agreed interval sets the reminder for the next interim report, and AI can write a draft from the notes, which the professional reviews and approves. That way the time goes to quality assurance rather than writing from scratch.
Which programmes can be documented?
For example work trials, work placements, mentoring, stress coaching and action plans in social services interventions. The templates are built around the way you work today, with your fields and terminology, so the same basis can be used across several kinds of programmes and deliveries to the municipality, also when you have several municipalities as clients.
How is AI used in the documentation?
AI suggests dated entries based on the notes, and each entry shows the days and notes it is based on. The language model runs in the EU and only receives the observation text, while the programme number, accommodation needs and health information stay in the system. The professional approves everything before it goes into the report.
Who approves the report?
The professional approves everything before it goes into the report, and the professional lead safeguards practice and quality. The municipality makes the decisions about the citizen's programme. All changes are logged with date and user, so you can always see who wrote and approved what.
How can the documentation show what works?
When the records are structured data the same day, progress can be followed week by week in each programme. You can then see attendance, hours and progress next to the activity and use the lessons when the next programme is planned, instead of searching through old notes.
Let us look at your documentation.
In a short meeting we clarify your challenges and the solutions that fit. We deliver directly to companies and public organisations, or through a partner.
Applications that often take part: for example TRACTION.
Position paper on the citizens furthest from the labour market. Get it by email (in Danish) →